Last updated: 22 August 2026
By creating an account or using FlightRota ("the Service"), you agree to be bound by these Terms of Service. If you do not agree, you must not use the Service.
FlightRota is a platform that allows airline flight crew to upload rosters, browse duty swap opportunities, and coordinate potential duty exchanges with colleagues within their airline and base.
The Service is designed primarily for use by flight crew operating in the United Kingdom.
FlightRota is a communication and coordination platform only. It does not replace or form part of any airline's official rostering, crewing or operational systems.
You must be a current flight crew member employed or engaged by a supported airline to use the Service.
Access to FlightRota is restricted to eligible users. As part of registration, you must provide and successfully verify an airline-issued email address belonging to you.
You must not:
You are responsible for ensuring that your use of the Service complies with your employer's policies, your employment terms, any applicable collective or union agreements, and applicable aviation regulations.
FlightRota uses airline-issued email addresses as an eligibility and security measure intended to restrict access to the Service to airline flight crew.
To create or activate an account, you must verify control of an email address associated with a supported airline. This may involve receiving and completing a verification link, code or similar authentication process sent to that address.
Successful verification confirms that the user demonstrated access to the relevant airline-issued email account at the time of verification. It does not constitute independent confirmation or certification by FlightRota of the user's employment status, role, rank, qualifications, licences, operational authority or continued employment.
Verification by FlightRota does not mean that the relevant airline has approved, endorsed or authorised the user's use of FlightRota.
We may require users to re-verify their airline email address periodically or where we reasonably consider re-verification necessary for security, eligibility or fraud-prevention purposes.
If an airline email address can no longer be verified, or we reasonably believe that a user is no longer eligible to use the Service, we may restrict, suspend or terminate the account.
We determine which airlines and airline email domains are supported by the Service and may add, remove or amend supported domains where reasonably necessary.
You agree to provide accurate information about your role, fleet, base and airline and to keep relevant account information reasonably up to date.
You are solely responsible for any swap arrangements you make or discuss through the Service.
You must not:
You are responsible for maintaining the security of your account and authentication credentials and should notify us promptly if you believe your account has been compromised.
FlightRota is an independent platform that facilitates communication between users regarding potential crew swaps.
FlightRota does not arrange, approve, validate, implement or guarantee any roster change.
A match, offer, request, acceptance or agreement made through FlightRota does not constitute an approved roster change.
All proposed swaps remain subject to your airline's official procedures and approval. You are responsible for submitting any proposed swap through your airline's official systems and for confirming that it has been formally approved before relying on or acting upon the proposed roster change.
Your airline's official roster remains the authoritative record of your duties at all times.
FlightRota does not determine or guarantee whether a proposed swap complies with flight time limitations, duty time limitations, rest requirements, qualifications, training requirements, employment conditions, collective agreements or any other operational, employment or regulatory requirement.
FlightRota is not a party to any arrangement between users and accepts no responsibility for a swap being declined, cancelled, incorrectly submitted or processed, or otherwise not completed, subject always to any liability that cannot lawfully be excluded.
FlightRota is an independent service and is not operated by, affiliated with, endorsed by, sponsored by or officially connected with any airline, airline group, employer or crew rostering provider unless expressly stated otherwise.
The acceptance of an airline email domain by FlightRota does not indicate any relationship, partnership, authorisation or endorsement between FlightRota and that airline.
References to airlines, airline email domains, aircraft types, bases and other operational information are used solely to determine eligibility and enable users to identify and coordinate relevant potential crew swaps.
All airline names, trademarks, logos and other proprietary marks remain the property of their respective owners.
Your use of the Service is also governed by our Privacy Policy, which explains how we collect, use, store and protect personal information.
Airline-issued email addresses are used for purposes including account creation, authentication, eligibility verification, security, fraud and misuse prevention, and communications relating to the Service.
Your airline email address is never displayed to other FlightRota users.
Creating a FlightRota account does not make your profile or personal information visible to other users. Information about you only becomes visible to other eligible users when you choose to post a swap and only in connection with that swap.
Before posting a swap, you can choose the "Post Anonymously" option.
When "Post Anonymously" is selected, your identifying account information, including your name and staff number, is not displayed to other users in connection with the swap. The swap is presented anonymously, although operational information necessary to describe and assess the proposed swap, such as relevant duty, roster, fleet or base information, may still be displayed.
Posting anonymously makes the swap anonymous to other users of the Service. It does not make your activity anonymous to FlightRota itself. FlightRota will continue to associate the swap and related activity with your account internally where necessary to operate the Service, maintain security, prevent misuse and comply with legal obligations.
If you do not select "Post Anonymously", identifying information associated with your swap, including your name and staff number, may be displayed to other eligible FlightRota users.
You are responsible for reviewing and selecting your preferred privacy setting before posting a swap.
FlightRota does not provide airlines with lists of users registered with their email domains merely because those users have registered for the Service, except where disclosure is required by law or otherwise permitted in accordance with our Privacy Policy.
The Service is currently free to use.
We reserve the right to introduce paid subscription plans or paid functionality in the future. Any applicable fees and payment terms will be clearly disclosed before you are charged.
The availability of particular free features may change over time.
You may delete your account at any time from the Settings page.
We may suspend, restrict or terminate your access where we reasonably believe:
We may also remove swap listings or other content that breaches these Terms, is inaccurate, inappropriate, potentially harmful, or which we reasonably consider may adversely affect the Service or its users.
Nothing in these Terms excludes or limits any liability that cannot lawfully be excluded or limited, including any rights or remedies that you may have under applicable consumer law.
Subject to the above, FlightRota is not responsible for losses arising solely from decisions, actions or omissions of users or airlines in relation to proposed swaps, including where a proposed swap is declined, cancelled, incorrectly submitted, incorrectly processed or not approved.
FlightRota does not guarantee:
You remain responsible for checking your airline's official roster and verifying that any proposed roster change has been formally approved before relying upon it.
Nothing in these Terms affects your statutory rights.
We may update these Terms from time to time where reasonably necessary, including to reflect changes to the Service, applicable law, security requirements or our verification procedures.
We will notify users of material changes through the Service, by email or by another appropriate method.
Where required by law, we will obtain your consent to changes rather than relying solely on continued use.
These Terms are governed by the laws of England and Wales.
If you are a consumer, you will retain any mandatory rights you have under the laws applicable where you live.
Nothing in these Terms affects your statutory rights.
FlightRota is operated by Cockpit Quiz Ltd, a company registered in England and Wales under company number 17153558.
If you have questions about these Terms, eligibility verification or your FlightRota account, please contact us through the Support option in the Service.